If you have ever wished for more hours in the day to get everything done, then here are 6 simple ideas to help make your day more productive:
Prioritise. Check your in-tray daily and create a ‘Going Home’ pile of work which you absolutely MUST do before you can leave. Ensure this pile is tackled FIRST before you get distracted.
Order. Create a ‘To Do List’ and keep it in a spreadsheet. Use a different sheet for short and long term tasks. This will allow you to keep track of long term tasks, without being distracted while working on more urgent work. Always add a ‘Do by’ date for each task to help prioritise. You can move items onto the more urgent sheet as deadlines get closer.
Speed. Speed up meetings by circulating an agenda – that way, people can choose if they need to attend. You could also try hold meetings later – perhaps closer to 5pm to reduce them over-running.
Delay. Don’t put off difficult tasks – If you have to do something you hate don’t keep looking at it, get it over and done with, otherwise it can be a distraction and become additional clutter.
If you have set business goals. Check if your tasks get you closer to meeting these goals, otherwise leave them until after others that will. It is very useful to set goals, and a good way to ensure you are staying on track and moving towards a target.
If you are fairly organised –
Does this organisation still meet your needs?
Should some tasks be delegated ?
Do you need more space to store stuff if your desk is getting overloaded and you can’t find anything ?
Would some additional equipment speed tasks up ?
Every so often take a step back and take a quick review. Start by looking at the most time consuming tasks. A few small changes here and there could add up to a big time saving in the long term.
Hopefully there was something in the above list which you will want to try out, and with any luck it may save time and stress levels.